Employee Offboarding In Google Workspace — 2026 Checklist

Eliminate security gaps, prevent data loss, and standardize offboarding in Google Workspace.

A practical, step-by-step checklist IT teams can use to securely offboard employees — without missing critical access, data, or compliance steps.

Employee offboarding is one of the highest-risk processes IT teams manage. A single missed step can leave dormant accounts active, sensitive data exposed, or third-party apps quietly retaining access long after an employee leaves.

This checklist was created specifically for IT teams managing Google Workspace environments and supporting identity, access, and license controls across multiple systems.

Inside the checklist, you’ll find a clear, actionable breakdown of every critical offboarding step — from securing account access to transferring ownership of business data and reclaiming licenses — mapped to both manual admin actions and automation-ready alternatives.

What’s Included

  • A 9-step employee offboarding checklist designed for Google Workspace

  • Coverage of account security, sessions, third-party apps, groups, files, and licenses

  • Best-practice guidance for timing sensitive actions like account deletion

  • Notes on where automation can replace manual admin work

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